Sample draft minutes
Real MinutesDesk output from a synthetic test recording. The HOA, people and bid are fictional; nothing here comes from a customer.
WILLOW CREEK HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS · REGULAR MEETING
DRAFT MINUTES · October 5, 2026
1. Call to order
The Chair called the meeting to order at 7:02 p.m. [rec 00:07.3]
2. Roll call
Present: Maria Alvarez (Chair), Dan Okafor, Grace Lee. A quorum was present.
3. Approval of minutes
MOTION 1: To approve the September minutes as written.
Moved: Dan Okafor · Seconded: Grace Lee
Vote: 3 in favor, 0 opposed. Motion carried. [rec 00:18.9–00:30.0]
4. New business: pool repair bid
MOTION 2: To approve the pool repair bid from Blue Basin Pools in the amount of $4,200.
Moved: Dan Okafor · Seconded: Maria Alvarez (Chair)
Vote: 2 in favor, 0 opposed, 1 abstention (Grace Lee). Motion carried. [rec 00:31.8–00:46.4]
5. Adjournment
With no further business, the meeting was adjourned at 7:14 p.m. [rec 00:50.1]
Respectfully submitted,
______________________, Secretary
Draft: not approved until adopted by the board.
Motion and vote summary
| # | Motion | Mover | Seconder | Vote | Result | Recording |
|---|---|---|---|---|---|---|
| 1 | Approve September minutes as written | Dan Okafor | Grace Lee | 3–0 | Carried | 00:18.9 |
| 2 | Approve Blue Basin Pools repair bid, $4,200 | Dan Okafor | Maria Alvarez | 2–0, 1 abstain | Carried | 00:31.8 |
You get this as an editable Word file, formatted to your own minutes template.